Following the EU General Data Protection Regulation with regard to the processing of personal data, we take your privacy and security and your personal information very seriously, and we understand our responsibility in collecting and storing your data. We take the best possible measures to take care of all of the data that we collect, receive or store.
We also find it important to provide our customers with the opportunity to access their own data and the right to request that Mavaja erase your personal data, under certain conditions.
Your use of Majava services requires your acceptance of the terms of Majava Privacy Policy.
Data controller of Mavaja.fi customer register
Mavaja online store / Oy Helmer Ekblad Ab
Company identity code 0107537-0
asiakaspalvelu@mavaja.fi
Telephone number +358 447791359
For questions or concerns regarding the data registry, please contact:
Telephone number +358 447791359
asiakaspalvelu@mavaja.fi
We register
We register all e-commerce customers of Mavaja and the contact persons provided by the customer, as well as potential customers who have been contacted in connection with ordering of Mavaja services.
The purpose of processing of individual’s personal data and data retention time
Personal data register serves the management of the business relations with our customers, the communication with our customers and the invoicing of orders. Additionally the data is used for statistical purposes, processing of services and deliveries of products and customers’ notifications.
Subject to customer’s acceptance, the data can be used for supplying the customer with our bulletins and newsletters, for marketing, advertising and direct marketing purposes. Upon customer’s wish, the direct marketing will be excluded from marketing operations.
Customer’s personal data are retained as long as the customer is regarded as our customer. Additionally, according to the legal regulations, we are obliged to retain the particular customer’s data. For instance the bookkeeping documents of the expired fiscal year are to be retained within further six years.
The data of potential customers are retained as long as needed for further development of future cooperation. The deprecated personal data are deleted from our customer register files.
Data content of the register
The register may include the following data:
Rights of the registered person
The registered customer has the right to restrict our use of his/her personal data for direct marketing purposes. You restrict the direct marketing by clicking cancel at the end of our customer newsletter or marketing letter.
In accordance with the Data Protection Law, the registered customer has the right to access his/her personal data stored by us. The information can be obtained from the register upon customer’s written request. After processing the request, the information will be provided to the customer in a separately agreed manner. If you notice any inaccuracies or omissions in the information, you can ask us to correct, up-date or supplement the information by contacting asiakaspalvelu@mavaja.fi.
Registered customer has also the following rights:
Right of inspection
As a general rule, everyone has the right to inspect his/her personal data stored in the personal register. Request for verification should be placed by the registered person and addressed to Mavaja Data Controller. The written and signed request should be delivered by post or e-mail.
Right to request rectification and erasure of information
Everyone has the right to demand the correction or removal of inaccurate data stored in the personal register. The request should be written and signed by the registered person and addressed to and sent by post or e-mail to the controller of our register. If necessary, the controller may ask the applicant to prove his or her identity. Please note that you have the right to delete all your personal information only if we have no legal obligation to continue the processing of your personal data. The controller will respond to the customer within the time limit set by the EU Data Protection Regulation (i.e. not later than one month).
Other rights related to the processing of personal data
The registered person has the right:
The a/m requests should be written and signed by the registered person and addressed to and sent by post or e-mail to the controller of our register.
The information is stored in our marketing register for the time being. The controller of Mavaja register shall retain other personal data in accordance with the legislation being in force at the time, and only for as long as it is necessary for the purposes described in this data protection statement. Due to accounting or other mandatory legislation, the data may be retained in accordance with the provisions of that law even after the termination of the customer relationship or other basis for the processing of personal data.
When visiting our Website, the Visitor may clear or block cookies and other monitoring of browser or device settings, but this may impair the user’s experience or cause dysfunctions in the use of the Website. Clearing cookies does not completely stop data collection.
Regular sources of information
Information about the registered person is regularly obtained from the data he/she personally supplied into the system, delivered by e-mail, telephone, form, content of own website, or other similar means.
Regular disclosures of data
If the customer’s personal data is disclosed to a third party, such as a subcontractor or supplier, the customer will be notified orally or in writing separately. The customer’s personal data will not be disclosed outside the EU without the customer’s separate oral or written consent.
Who will be processing your personal information:
Registry security
Mavaja will keep the customer’s personal data confidential and ensure that all persons handling the customer’s personal data are bound by confidentiality or are subject to applicable legal professional secrecy. Your personal information is protected by online anti-virus and anti-spyware software. It is not physically possible to access the premises of the website service provider and thus the personal data of Mavaja’s customer without a person on the service provider’s payroll being physically present in the same space. This ensures that data is not accessed by unauthorized parties. The premises are protected by electrically locked doors as well as a surveillance camera and computers are separately protected with personal passwords.
Manually handled material
The manual material is stored in a locked room on the company’s premises and destroyed once it has been processed into electronic form.
Cookies
Cookies are data that is stored on a visitor’s computer, usually in memory of actions already taken. For example, a cookie forms the data about the choices made by the user of the website, the completed contacts or other similar action that facilitates the use of the website. This information allows us to develop our service and user experience. In some cases, we also use cookies to store settings that are easier to use, such as login information. Cookies are plain text files and do not harm users’ computers or files.
Cookies and Mavaja
We use cookies on our website, and it is our responsibility to report them. Third parties may also set cookies on the user’s terminal when the user visits our service. Third parties include, for example, collaborating advertisers or ad networks, as well as various measurement and tracking service providers. Below is a list of the cookies we use and information about what we use them for.
Google Analytics
Google Analytics are used for tracking, for instance of site traffic and visitor traffic. However, this data cannot be linked to anyone personally. Information from Google can also be used to target ads.
Shopping basket
The shopping cart collects the products selected by the customer from the online store so that they can all be found in the same place at the end of the selection of products. The shopping cart also collects, for example a selection of product sizes and keeps them reserved for a while, because the stock balances are small.
Waiting list
If you stay on a waiting list, your e-mail address will be automatically stored in the registry. The program will automatically create a username and password for you and you will receive an e-mail from us. As soon as the product arrives our stock, the program will automatically send an e-mail to each person being on the waiting list for that product.
Cashier desk
The cash register uses cookies to fill in the customer’s information, for example via a browser, to improve and facilitate the customer’s shopping experience. In these contexts, the user’s personal information is also stored, but it is never passed on to a third party and all information is well secured in an environment protected by firewalls and strong passwords.
Own account
My account stores the information provided by the customer. My account stores purchased products.
Product reviews
If you comment and rate our products, cookies are included. Read more about the cookie policy for the Jetpack add-on here: https://jetpack.com/support/cookies/.
Contact form
Also the contact forms on the site collect cookies. In these connections the user’s personal information is also stored, but it is never passed on to a third party and all information is well secured in an environment protected by firewalls and strong passwords.
Summary
Mavaja collects data about its visitors. Personal data collected through the web pages, as well as personal data provided by the user, will in principle be processed only by Mavaja employees and will be kept for as long as deemed necessary, considering the purpose of the use of the data. For example, information about newsletter subscribers can be kept for as long as the customer wants to receive the newsletter. We use cookies in a way that does not infringe the privacy of any user of the site. The information is also not used to identify individual users. The user of the website may choose to refuse the use of cookies in their own browser settings, but in consequence the website may not work in the best possible way.
